SystemsAndFlow

SystemsAndFlow

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The four-app day (and why the number was never the point)
I want to tell you about a TEDx talk I watched this week, but first I have to admit something a little embarrassing.
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I've switched PKM tools four times in two years. Am I about to do it again?
Hey, Quick confession before I get into today’s post: since I last wrote about Capacities, I’ve used three other apps.
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I Finally Let an AI Tool Near My Writing. Here's What Happened.
You know my history with AI writing tools.
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The one place I won't let AI in
A small confession from inside my Obsidian vault, and something I didn't expect to find.
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From 8 apps to 3
Five productivity apps I stopped paying for in 2026 — and the quiet shifts in the industry that made me stop second-guessing the cuts.
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The Notes I Stopped Taking
Four years of notes apps taught me to capture less. Here's the stack I actually use now — and why I think most of us are building note graveyards, not…
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The meeting ended. And then the real work started.
Hey, Last week I had a customer review that lasted exactly 30 minutes.
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SystemsAndFlow
SystemsAndFlow
I test productivity apps so you don't have to. Weekly reviews, workflows, and honest takes from someone who's used 60+ tools while running a day job."
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