I Broke Up With Todoist
After 3+ years, I finally made the switch. And no, it wasn’t because Todoist did anything wrong.
Hey friends,
So… I did something I never thought I’d do.
I left Todoist.
If you’ve been reading me for a while, you know how much I’ve defended that app. Three-plus years of daily use. Multiple attempts at switching to TickTick, Things 3, even Tana. And I always—always—came crawling back to Todoist.
But a few weeks ago, something shifted. And now I’m writing this from the other side, fully moved to an app called Superlist.
Let me explain.
First, Some Context
This year has been weird for my productivity setup.
I went back to Obsidian after years away—and I’m obsessed. The freedom of plain markdown, the future-proofing, not having to stress about where to “file” a thought. It just works for my brain now.
I also said goodbye to Tana. Didn’t renew. Great tool, but I was overengineering everything.
And somewhere in all this simplifying, I started questioning whether Todoist was still the right fit.
Not because it’s bad—it’s genuinely excellent. The team is doing exciting stuff (Goals feature coming soon, better attachment handling, task creation from images). But I realized I wasn’t looking for more anymore.
I was looking for less.
Enter Superlist
I’d tried Superlist before. Maybe a year ago? It didn’t stick. I don’t even remember why—probably some missing feature that I thought was essential.
This time, I gave it six weeks. A real trial. Using it alongside my paid Todoist subscription (which, by the way, I still have eight months left on—classic me).
And somewhere around week three, I stopped opening Todoist entirely.
Here’s what got me:
It’s fast. Like, weirdly fast. Every interaction—creating a task, switching lists, adding a note—feels instant. I didn’t realize how much micro-friction I’d been tolerating until it was gone.
Tasks and notes live together. This is the killer feature for me. My work involves a lot of context-switching: different teams, different projects, meeting notes, follow-ups. Before, I was bouncing between my task manager and a notes app constantly. Now everything lives in one place. A task can hold detailed notes. A note can spawn tasks. It just... flows.
The design doesn’t fight you. Clean. Minimal. No visual clutter. You open the app and immediately feel like getting things done.
My New Setup (It’s Embarrassingly Simple)
Here’s what my daily system looks like now:
Obsidian → for thinking, personal knowledge, writing
Coda → for projects, resources, meeting notes, reference material
Superlist → for what needs to happen today
That’s it. Three tools. Clear boundaries.
Obsidian is where ideas live. Coda is where projects get tracked. Superlist is the daily action layer.
And honestly? This might be the simplest my system has ever been.
The Mindset Shift That Matters More
Here’s what I’ve been sitting with lately:
I was capturing too much and doing too little.
I’ve tried all the AI meeting note tools. Tana, mem, Amy, Wispr Flow (still using as a top-capture layer with Coda & Obsidian). The promise is seductive: transcribe everything, have searchable notes from every conversation, never lose context.
In practice? I almost never went back to those transcripts. They just accumulated. Data for the sake of data.
So now I’m intentionally staying light:
3 tasks per day (maximum & top priority)
Plan only 4 weeks ahead
Everything else sits in Coda until I need it
2 daily reflections
1 weekly review
That’s the system. Boring, I know. But boring is underrated.
About That Affiliate Link
If you want to try Superlist, here’s my referral: superli.st/kaushik-trivedi
Full transparency: I might earn a small commission if you sign up through that link. But I’d be recommending this app either way—it’s genuinely shifted how I work.
Start with the free plan. That’s what I used for the first six weeks, and it’s more than enough to know if it clicks for you.
One Last Thing
I don’t know if Superlist will be my forever app. (Is there such a thing?)
But right now, it fits. It matches where I am in 2026: less chasing tools, more using them. Less capturing, more doing. Less complexity, more clarity.
Sometimes change isn’t about finding something better. It’s about finding something that fits now.
That’s Superlist for me.
What’s your current task management setup? Have you made any big tool switches this year? Hit reply—I actually read every response.
Until next time, Kaushik
P.S. — If you want more context on Superlist’s features, I wrote about it last year: Superlist 2025: From Premium To-Do App to AI-Powered Productivity Powerhouse
I write about personal productivity systems, tools, and workflows at SystemsAndFlow. If you’ve been through your own app-hopping journey, I’d love to hear where you landed.
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